Fleet maintenance software that keeps the records right
Schedule preventive maintenance, record every repair, and keep the systematic inspection and maintenance records the National Safety Code expects — retained for the period your province requires, not a number you had to guess.
Complys is launching for Canadian fleets.
A maintenance program you can prove
The National Safety Code standard is short and clear: systematically inspect, maintain and repair your vehicles, and keep the records. The word that trips carriers up is systematically — a stack of invoices in a drawer isn’t a program, and it isn’t evidence. Complys turns maintenance into a schedule per vehicle, a history that fills in as work is done, and a retention clock set to what your province requires.
PM schedule per vehicle
Define preventive-maintenance intervals by vehicle or type and see what’s due before it’s overdue.
Full repair history
In-house or outside-shop repairs, invoices and parts, all recorded against the vehicle.
Province-correct retention
Records kept for the period your province sets (for example 2 years in Québec) rather than one national guess.
Tied to trip inspections
A reported defect flows into repair and certification, so inspection and maintenance are one trail.
Periodic inspection
Your province’s periodic inspection recorded as its own document alongside the history.
Audit in minutes
Produce a complete maintenance history for any vehicle on demand.
How to read these requirements
Complys keeps the distinction clear between what a standard sets, what a province requires, what regulators guide, what insurers require, and what’s your own policy — so nothing is over-stated as a legal duty.
Based on NSC Standard 11 as each province adopts it (for example Ontario's operator maintenance requirements). The duty is on the carrier, whether maintenance is in-house or at a shop.
A per-vehicle maintenance record — the vehicle's identity, its maintenance schedule, and a history of inspections, repairs and maintenance.
Retention is set by each province. In Québec, mandatory maintenance records are kept for the previous 2 years. Periods elsewhere vary — check your province's requirement; Complys applies the period you're subject to rather than quoting one national number.
Following the manufacturer's intervals and running a structured PM schedule is strong practice; the rule requires a systematic program and records, not a specific interval.
What’s ready, honestly
Complys is launching for Canadian fleets and carriers. Here is exactly where the capabilities on this page stand — labelled at the feature level, never marketed as available before they ship.
Scheduled preventive maintenance, repair history and evidence, retained against the vehicle. Included in Complys Self-Drive from launch.
One record per vehicle: registration and plates, inspection dates, insurance and documents with expiry. Included in Complys Self-Drive from launch.
Digital inspections with timestamped photos held against each vehicle. Included in Complys Self-Drive from launch.
Record defects and place a vehicle out of service until it is repaired and certified. Included in Complys Self-Drive from launch.
Every action recorded with who did it and when; export the evidence on demand. Included in Complys Self-Drive from launch.
Sources
- • CCMTA — National Safety Code (Standard 11 — maintenance)
- • Ontario — Commercial vehicle safety requirements (maintenance)
- • Québec (SAAQ) — Heavy-vehicle record keeping
- • Alberta — Commercial Vehicle Inspection Program
Last reviewed: 21 September 2026. This page describes current Canadian requirements in general terms and is not legal advice; check the primary sources above and your province’s rules.
Fleet maintenance — FAQs
What does fleet maintenance software need to do in Canada?
Under the National Safety Code (Standard 11) as your province adopts it, a carrier must systematically inspect, maintain and repair its vehicles and keep records for each one — the vehicle's identity, its maintenance schedule, and a history of what was done. Complys holds that schedule and history against the vehicle so the program is evidenced, not just intended.
How long do I keep maintenance records?
Retention is set by each province. Québec keeps mandatory maintenance records for the previous 2 years; other provinces vary, so Complys applies the period you're actually subject to rather than quoting one national figure. We'd rather scope it to your province than publish a number that isn't right for you.
Is preventive maintenance required at set intervals?
The rule requires a systematic program and records; it does not fix a specific interval. Good practice is to follow the manufacturer's service intervals and run a structured PM schedule, which Complys lets you define per vehicle or vehicle type.
Does it cover the periodic (mandatory) inspection too?
Yes — the periodic inspection is recorded as its own document alongside your preventive-maintenance history, so a carrier-safety auditor sees both without hunting through folders. Frequency and program name depend on your province.
Can maintenance be done by an outside shop?
Yes. The duty to maintain and keep records stays with the carrier whether the work is in-house or at a shop. Complys records outside repairs and their invoices against the vehicle so the history is complete.
Explore Complys fleet & vehicle compliance in Canada
The Canadian hub — vehicles, inspections, maintenance and evidence in one province-aware system of record.
NSC, CVOR, PEVL, SFC and provincial carrier requirements — one authority page, resolved by province.
Daily trip inspections (NSC Standard 13) and periodic inspections with photo evidence.
Run car and vehicle rental with Canadian identity, consent-based abstract and condition evidence.