Fleet compliance software for US carriers and fleets
One system of record for your vehicles, drivers, inspections, preventive maintenance and evidence — scoped correctly to the federal and state rules that apply, so you can prove compliance, not just move it around a spreadsheet.
Complys is launching for US fleets.
The question every carrier has to answer
Is this vehicle, this driver and this operation compliant — and can you prove it? Fleet compliance isn’t one rule; it’s a stack of them, from vehicle inspections and preventive maintenance to driver qualification and hours of service, and the evidence that each was done. Complys is the system of record that holds that evidence together and shows you, at a glance, where every vehicle stands.
Vehicles
Registration, annual DOT inspection, insurance and documents per vehicle, with reminders before anything lapses.
Inspections & DVIRs
Driver Vehicle Inspection Reports and periodic inspections with photo evidence, held against the vehicle.
Preventive maintenance
Scheduled PM, repairs and the records retained the way 49 CFR 396.3 requires.
Drivers
Driver documents and qualification records in one place, with consent-based MVR checks planned.
Jurisdiction-aware
Federal vs state, interstate vs intrastate, CMV vs light vehicle — resolved to where a vehicle operates.
Audit-ready evidence
Every record dated and on file, with a tamper-evident audit trail you can export on demand.
Federal, state — and it depends on the vehicle
US fleet rules aren’t one rulebook. What applies depends on the vehicle and how it’s used, and Complys is built to reflect that rather than pretend one rule fits every truck and car:
- • CMV vs light vehicle. Federal safety rules bite on commercial motor vehicles — broadly 10,001 lb+ in interstate commerce, or carrying 9+ passengers for hire (16+ not for hire), or placardable hazmat (49 CFR 390.5). That is not the 26,001 lb threshold for a Commercial Driver’s License.
- • Interstate vs intrastate. The FMCSRs apply directly to interstate operations; purely intrastate operations follow each state’s own adopted version, which can differ.
- • Light-vehicle safety inspection is a state matter — and most states have none. A minority require a periodic inspection (currently annual in NY, PA, VA, MA, ME, NC, VT and HI; biennial in DE, MO, RI and WV). Emissions testing is a separate program that usually applies by county of registration.
- • Driving for work is still a duty. OSHA has no dedicated fleet-inspection standard, but the General Duty Clause requires employers to manage the hazard of driving for work.
General information, not legal advice; check the federal rules and your state’s requirements for your vehicles.
Records and evidence — not another tracker
Telematics and ELD providers already tell you where a truck is and log a driver’s hours. What they don’t do is keep the compliance evidence: the signed DVIR that closed a defect, the maintenance record retained for the right period, the driver’s file, the audit trail that stands up when someone asks you to prove it. Complys fills that gap and sits alongside your telematics, rather than competing with the hardware.
What’s ready, honestly
Complys is launching for US fleets and carriers. Here is exactly where the capabilities on this page stand — labeled at the feature level, never marketed as available before they ship.
One record per vehicle: registration and plates, annual DOT inspection, insurance, and documents with expiry dates. Included in Complys Self-Drive from launch.
Digital inspections with timestamped photos held against each vehicle. Included in Complys Self-Drive from launch.
Scheduled PM, repair history and evidence, retained while you operate the vehicle and for six months after it leaves your fleet (49 CFR 396.3). Included in Complys Self-Drive from launch.
Record defects and place a vehicle out of service until it is repaired and certified. Included in Complys Self-Drive from launch.
A live status per vehicle and across the fleet, with reminders before anything lapses. Included in Complys Self-Drive from launch.
Every action recorded with who did it and when; export the evidence on demand. Included in Complys Self-Drive from launch.
Requirements resolved to where a vehicle actually operates — federal (interstate) vs the state's adopted rules (intrastate), and CMV class by weight and use. Being built now; arriving in the release after launch.
A DQ file per driver — application, MVR, road test and current medical certificate — under 49 CFR 391. On the roadmap for a later release; not built yet.
Fleet compliance — FAQs
What does fleet compliance software actually do?
It keeps the records and evidence that show your vehicles, drivers and maintenance meet the rules — registration and inspection dates, DVIRs, preventive-maintenance history, driver documents, and an audit-ready trail — in one place instead of spreadsheets and filing cabinets. It's a system of record, complementary to a telematics or ELD product, not a replacement for either.
Does Complys track my vehicles with GPS or handle hours of service?
No. Complys is not a telematics or ELD device. Real-time tracking and hours-of-service logging are done by ELD hardware from telematics providers. Complys holds the compliance records and evidence alongside them — inspections, maintenance, driver files and the audit trail — which is the part those tools don't keep for you.
Is fleet compliance federal or state?
Both. The federal safety rules (the FMCSRs, issued by the FMCSA) apply directly to interstate operations, and each state adopts its own version for purely intrastate operations. Vehicle registration, licensing and any periodic inspection program are administered by states. Complys is built to resolve requirements to where a vehicle actually operates.
Do small fleets need this?
A single interstate commercial motor vehicle already brings DVIR, maintenance-record and driver-file duties. The smaller the team, the more a lapsed record or a missed inspection hurts — which is exactly what a system of record is for.
Can I get an audit-ready record out of it?
Yes. Every vehicle, inspection, repair and driver document is dated and on file, so you can produce a complete, current record for an audit, a customer or an insurer in minutes.
Explore Complys fleet & vehicle compliance
FMCSA / DOT compliance for interstate and intrastate carriers, scoped federal vs state.
Driver Vehicle Inspection Reports with the defect-to-repair cycle and photo evidence.
Preventive maintenance and §396.3 records, retained the way the rule requires.
Run car and vehicle rental with US identity, consent-based MVR and condition evidence.