Health surveillance software for UK employers
Record the workers you have identified as needing health surveillance and for what, noise, hand-arm vibration, COSHH, track recall and review dates, and hold the outcomes and evidence in one place. Complys keeps the records; the clinical assessment stays with occupational-health professionals.
Risk-based, and driven by exposure
Health surveillance is risk-based: it is required where a worker's exposure carries a known health effect, there is a valid way to detect it, and harm is reasonably likely. The common triggers are noise (Control of Noise at Work Regulations 2005), hand-arm vibration (Control of Vibration at Work Regulations 2005) and substances hazardous to health under COSHH, for example respiratory sensitisers or skin irritants. Complys keeps the records: the workers you have identified as needing surveillance and for what hazard, when it is due, and the outcome recorded. It does not decide who legally needs surveillance, that is for you and your competent adviser.
Legal basis, COSHH Regulations 2002, Control of Noise at Work Regulations 2005, Control of Vibration at Work Regulations 2005 · HSE guidance on health surveillance · Clinical assessment is carried out by occupational-health professionals, not Complys
Who needs surveillance
Record the workers you have identified as needing health surveillance, and the hazard, noise, HAVS or COSHH.
Recall & review dates
Track recall and review dates, with reminders so surveillance happens on schedule and nobody is overlooked.
Outcomes & status
Record the outcome or fitness status returned by the occupational-health provider, kept separate from confidential clinical detail.
Due & overdue
See who is due and overdue for their health-surveillance records across the workforce.
Update on change
Update the record when exposures, roles or people change.
Evidence & audit trail
Hold the health records and evidence with a timestamped trail for an auditor or the HSE.
The connective layer over your exposure risks
Health surveillance ties together the exposures you already assess, noise, hand-arm vibration and COSHH, so the exposure and the surveillance are never managed in separate silos. Complys holds the records and the schedule; the health checks themselves are carried out by competent occupational-health professionals.
Health surveillance software, FAQs
When is health surveillance required?
It is risk-based and selective, not automatic. As a general principle it is appropriate where there is an identifiable adverse health effect linked to the exposure, a valid technique to detect it, a reasonable likelihood of harm, and surveillance would help protect workers, but the precise trigger depends on the regulation: for noise, workers regularly exposed at or above the upper exposure action value or otherwise at particular risk (Control of Noise at Work Regulations 2005); for hand-arm vibration, workers likely to be regularly exposed above the exposure action value or otherwise at risk (Control of Vibration at Work Regulations 2005); and for substances hazardous to health, the criteria in regulation 11 of COSHH and any specific Schedule requirements. You record in Complys which workers you have identified as needing surveillance and for what; Complys does not determine whether surveillance is legally required.
Does Complys carry out the health surveillance or diagnose conditions?
No. Health surveillance and any clinical judgement are carried out by occupational-health professionals or other competent people. Complys is the records and scheduling side, it holds who needs what surveillance and when, the recall and review dates, the outcome or status recorded, and the evidence, so nothing is missed and it can be evidenced.
What records does it keep?
A health record for each worker under surveillance (kept separate from confidential clinical records), the type of surveillance and the hazard it relates to, recall and review dates, and the recorded outcome or status. Complys keeps these with reminders so recalls happen on time and the records stay complete.
Explore: noise at work software, HAVS & vibration software, COSHH assessments, and risk assessment software. Guide: when is health surveillance required.