✦ How Complys works

Built for workers who own their compliance

Complys works for trades and contractors, care and healthcare, property and lettings, hospitality, childcare, transport and more. Select who you are below and see exactly how it works for you.

Who are you?

Complys works differently for each role. Pick yours to see exactly what it does and how it helps your business.

Trades & construction
Care & healthcare
Childcare & education
Property
Motoring, transport & logistics
Hospitality, leisure & personal
Industrial, land & services
πŸ‘·

Your compliance passport. Yours forever.

Individual workers get a compliance passport that belongs to them - not their employer. It follows you from job to job and proves your qualifications to any site manager instantly.

How it improves your business
βœ“Get on site faster β€” one QR passport proves your cards and tickets anywhere.
βœ“Own your record β€” your compliance follows you from job to job and employer to employer.
βœ“Never miss a renewal β€” alerts before any card or ticket expires.
βœ“Stand out to employers β€” a verified, always up-to-date passport.
πŸͺͺ
Step 1

Create your worker profile

Add your qualifications, training cards, certifications and right to work documents. Everything in one place. You get a QR ID card that proves your compliance on any site.

Your passport belongs to you. It follows you from company to company throughout your career.

πŸ“ˆOne profile you own β€” set up once, use on every site.
πŸͺͺCSCS card
πŸ‹οΈIPAF / PASMA
🩺First aid
πŸ“‘Right to work
πŸ”NI number
then
πŸ“±
Step 2

Check in to sites

Scan the site QR code when you arrive. GPS verifies you are on site. Your timesheet starts automatically. No paper sign-in sheets.

Works on any smartphone. No app needed. Takes five seconds.

πŸ“ˆGet through the gate faster with a QR passport that proves your tickets.
πŸ“±QR scan
πŸ—ΊοΈGPS verify
⏱️Auto timesheet
βœ…No app needed
then
πŸ“’
Step 3

Complete toolbox talks

Receive toolbox talks from your employer or site manager. Read and sign off on your phone. Your records are kept automatically.

Never lose a toolbox talk record again. Everything is timestamped and stored on your passport.

πŸ“ˆKeep your H&S records straight without the paperwork.
πŸ“±Phone sign-off
βœ…Auto records
πŸ“ŠFull history
then
βœ…
Step 4

Share your passport

Show any contractor your compliance passport via QR code. They verify your qualifications in seconds - no printing, no paperwork.

Valid cards show green. Expired items show clearly. Site managers scan and verify on the spot.

πŸ“ˆShow any employer a verified, up-to-date record instantly.
πŸͺͺQR passport
πŸ“ŠLive status
⚑Instant verify
🌿No printing
then
πŸ”„
Step 5

Move employer - keep your passport

When you leave a company your passport stays with you. Your new employer can see your full qualification history. You are never starting from scratch.

Workers can request to join a new company. Companies can unassign a worker from their account. The passport always belongs to the worker.

πŸ“ˆChange jobs without losing your compliance history β€” it is yours.
πŸ”„Move employer
πŸͺͺKeep passport
πŸ“‹Full history
βœ…Instant verify

Ready to get started as a individual worker?

Free to use. No credit card needed. Set up in under 10 minutes.

πŸ”— Compliance sharing - Pro and above

Stop emailing PDFs. Share live compliance instead.

Generate a secure share link in one click. Send a branded email with your company logo and documents listed with status badges. The contractor saves your company to their account and tracks your live compliance score from then on - no resending needed when you renew.

βœ“ Select which records to include - documents, checks, vehicles
βœ“ Generate a secure 30-day link - no login needed to view
βœ“ Send a branded email with your logo, signature and personal message
βœ“ Recipient saves your company in one click
βœ“ Their dashboard shows your live compliance score permanently
βœ“ Certificate renewals update automatically - no resending needed
βœ“ Works for recipients who are not yet on Complys
1
Select records and create a link
Tick the documents you want to share and click Share records. A secure 30-day link is generated instantly.
2
Send a branded compliance email
Send from Complys with your company logo, each document with its compliance status badge, and a personal message.
3
Contractor views and saves your company
The recipient opens the link, sees your live compliance profile and saves your company to their Complys account in one click.
4
Live compliance from that point on
Your company appears in their companies dashboard with your live score. When you renew a document it updates immediately.
Both sides benefit - the trade gets their documents seen, the contractor gets live compliance data with no admin
🎯 Tender Finder - Pro add-on £20/mo

Live tenders matched to your trade - every day

Complys searches thousands of live public sector contracts from the UK government Find a Tender Service every single day. You only see tenders relevant to your trade, sector and location. AI writes your response from your Complys profile.

βœ“ Matched to your trade and location automatically
βœ“ Email alert the moment a matching tender is posted
βœ“ AI writes your tender response from your Complys profile
βœ“ Consortium members can bid together on large contracts
βœ“ Save and manage all your responses in one place
2 days ago
Scaffolding works - Devon County Council
ScaffoldingπŸ“ Devon
Β£45,000
Write response β†’
Today
Electrical installation - NHS Trust Bristol
ElectricalπŸ“ Bristol
Β£120,000
Write response β†’
1 day ago
Roofing repairs - Plymouth City Council
RoofingπŸ“ Plymouth
Β£28,000
Write response β†’

Example tenders - updated daily from Find a Tender Service

πŸ”” Automatic email alerts

Never let a document expire again

Complys automatically sends email alerts before documents, certificates and qualifications expire - proportional to how long they are valid. A 12-month insurance policy gets a 30-day warning. A 90-day card gets a 14-day warning. No configuration needed.

βœ“ Sent from noreply@complys.co.uk every morning at 7am
βœ“ Goes to the account owner and directly to the worker if they have an email
βœ“ Warning period scales automatically with document validity
βœ“ Manual send button on your compliance page for immediate alerts
βœ“ Covers company documents, worker documents, checks and vehicles
Complys
noreply@complys.co.uk
To: manager@ddcscaffolding.co.uk
3 compliance items need attention - DDC Scaffolding
Public Liability Insurance
DDC Scaffolding
14d left
CSCS Card - J. Smith
Worker document
7d left
Van Insurance - SN21 ABC
Fleet vehicle
22d left
View compliance dashboard β†’

Example alert email - sent automatically every morning

Everything in one platform

No bolt-ons, no extra apps - everything your business needs to stay compliant and win work

πŸ“Š
Live compliance scoring
Live score for every company and worker
πŸ“‹
RAMS builder
AI-generated risk assessments and method statements
πŸ“’
Toolbox talks
AI templates, phone sign-off, auto records
⏱️
GPS timesheets
QR check-in, GPS verify, auto timesheets
πŸ“Š
Training matrix
All worker qualifications in one grid
πŸš—
Vehicle management
MOT, insurance, custom check forms, driver checks
🏷️
QR asset tracking
Print stickers, scan to inspect, track hire
πŸ“‡
CRM with compliance
Customer records, notes, history with compliance built in
πŸ“Š
Quote pipeline
Kanban board - new, quoted, won, lost - drag to update
βœ‰οΈ
Email integration
Send from Gmail or Outlook with open and click tracking
πŸ”—
Compliance sharing
Share live compliance with any contractor in seconds
πŸ“‹
Compliance requests
Tick-box checklists sent to subcontractors
πŸ”
Contractor search
Search by trade, location and accreditation
πŸ“
Coverage areas
Set where you work, appear in targeted searches
🎯
Tender finder
Live matched tenders - Pro + Β£20/mo add-on
πŸ“
AI tender writing
AI writes your response from your profile
🀝
Consortium tendering
Trades bidding together for larger contracts
πŸͺͺ
Worker passports
Portable compliance record owned by the worker
πŸ””
Automatic email alerts
Proportional warnings sent to you and workers
πŸ’Ό
Jobs board
Post vacancies and projects, working radius matching
🀝
Introduce & share
Send compliance introductions, track opens and replies
πŸ”—
Company networking
Connect, receive introductions, build your network
Complys

One compliance platform, built for every industry

Trades, care, property, hospitality, childcare, transport and more β€” each with the tools, documents and workflows they need.

How Complys Works | Compliance Software for Every Industry | Complys